Ainsley Area Resident Association - Meeting 9th March 2011

Held Wednesday 9^th March 2011

6pm Robert Shaw Primary School

Present:

Anthony Kelly (Chairman), Michael Thomas (Secretary), Brian Bird, Christine Thomas

In Attendance:

Councillor Alex Foster

Karen Coker (Head Teacher, Robert Shaw School)

Deborah Wilson (Neighbour Action Officer, Nottingham City Council)

1. Apologies

Paul Crawford (Groundworks), Renata Atkinson, Chris Earling, Eve Earling.

2. Matters Arising from the Previous Minutes

Fundraising

It was agreed to post a leaflet through resident’s doors to gauge a level of interest in the idea of the “Bonus Ball” scheme. This would be done in the next month for the results to be available by the next meeting.

3. Robert Shaw Playing Field Update

The Biffa application has passed the first stage. The application for the Peoples Millions funding has been organised and sent and a response about whether this will go forward to the next stage should be known in early April.

Paul and Debbie in co-operation with the School were going to organise an activity session on the field. This would include getting the community involved planting small plants and scrubs near the entrance. This would be advertised at school and to the residents of the estate.

Action : All members.

4. Any Other Business

School Break In.

The school has had two serious break ins recently with thefts involved. Some youths were caught by the Police on one of the occasions and some on the property returned. It’s difficult to see some of the site but if anyone is seen on the grounds it is unacceptable and if anyone is seen climbing anywhere on the school buildings ring the Police immediately.

Yellow Lines Dorothy Grove/Ainsley Road.

There is consistent inconsiderate parking near the school on these roads. This has been raised with the Council by a Dorothy Grove resident and local councillors. Yellow lines are on the list of programme of works but these lines cost £3000 including consultation and installation.

5. Date of Next Meeting

Wednesday 4^th May 2011 at 6pm Robert Shaw Primary School. (LAG afterwards)

Ainsley Area Residents Association Meeting - 12th January 2011

Present:

Anthony Kelly (Chairman), Michael Thomas (Secretary), Chris Earley, Eve Earling, Brian Bird, Renata Atkinson

In Attendance:

Councillor Gary Long

Karen Coker (Head Teacher, Robert Shaw School)

Paul Crawford (Groundworks)

1. Apologies

Roger Codling, Alex Foster

2. Matters Arising from the Previous Minutes

Road Signs

Road signs that were dirty or in need of attention were reported to the Council as part of the 'Big Summer Clean' program. Unfortunately this work does not seem to have been carried out.

3. Fundraising

A leaflet was prepared for delivery to residents on the estate for them to express an interest in becoming involved in fund raising for the group. Michael is to prepare the leaflets and print them for members to deliver.

Action : Michael

4. Robert Shaw Playing Field Update

The cost of the project has been determined from the designs based on design A and a brief funding strategy was presented. Funding is being sort from a variety of different areas. Groundworks are currently talking to Parks about funding. Section 106 development money was being sort to fund part of the project. Gary was going to investigate access to some Section 106 funding available to the West Area Committee.

The first stage of the Biffa application is through and being passed on to the second stage. Third party funding is still required with this possibly coming area committee or parks. There is the possibility of the money the school already invests in the sight being taken in to consideration as it from their own budget.

There is also the possibility of funding from the Woodland Trust to provide specific plants/trees for the area. The choice of trees was delegated to Groundworks on what they thought was appropriate for the scheme.

The committee is grateful for everyone's efforts at trying to secure funding at this trying time and grateful for the progress made so quickly given the trials of hurdles faced by the school and Councillors in getting the field open for use in the first place.

Action : Gary Long/Paul Crawford/Michael

5. Any Other Business

An issues with the white lines at the crossing on Western Boulvard lights being too close to the crossing itself was raised. This issue was referred to the Local Action Group (LAG) meeting.

6. Date of Next Meeting

Wednesday 9^th March 2011 at 6pm Robert Shaw Primary School. (LAG afterwards)

Ainsley Area Resident Association - Meeting 3rd November 2010

Held Wednesday 3th November 2010
6pm Robert Shaw Primary School

Present:

Anthony Kelly (Chairman), Michael Thomas (Secretary), Chris Earley, Eve Earling, Brian Bird, Jo Bride

In Attendance:
Councillor Gary Long
Susan Ward-Rice (NAO, Nottingham City Council)
Karen Coker (Head Teacher, Robert Shaw School)
Glyn Jenkins
Paul Crawford (Groundworks)

1. Apologies

Christine Thomas, Alex Foster

2. Matters Arising from the Previous Minutes

These were agreed as a true record.

Skegness Trip
A day enjoyed by all with some decent weather.

3. Fundraising

Given the approach of Christmas it was agreed to leave approaching any residents until the New Year to gauge the level of interest.

4. Robert Shaw Playing Field Update

The proposed plans were displayed at various events with Plan A being the most supported. A desire to see any play equipment together to be able to keep smaller children together. A cricket part to the plans was highly welcomed.

Funding remains an issue. Some funding has been identified as a possibility including partial and multi-funding. Given the plan to create some habitats there is a type of funding not usually available to other standard parks. There was a suggestion of appropriating Section 106 money to develop plans further.

James Tilford was looking in to the maintenance of the site with the first 5 years being built in to the contract but plans to be developed for maintenance beyond this period.

If the habitat part of the scheme is taking forward and can be used for educational purposes Karen said that the School may be able to contribute at some point.

Action : Gary Long/Paul Crawford





5. Thanks and Information

Susan Ward-Rice is leaving Nottingham City Council and Nottingham as well. A big thank you was given to all the help she has given the group. A leaving party was being organised by Susan at the Sheila Russell Centre for all the groups she attends.

6. Future Items for Discussion

Karen informed the meeting that B&Q provided almost out of date plants for community groups to use as either decoration or fundraising. They’ll even drop them off.

7. Any Other Business

None raised.


8. Date of Next Meeting

12th January 2011 at 6pm Robert Shaw Primary School.

- Apologies from Councillor Gary Long



Dates for Future Meetings

2nd March 2011

4th May 2011

6th July 2011

7th September 2011 (AGM)

AGM 8th September 2010 Minutes

Wednesday 8th September 2010
Robert Shaw Primary School

Present:

Anthony Kelly (Chairman), Michael Thomas (Secretary), Christine Thomas (Treasurer), Chris Earley, Eve Earling, Brian Bird, Roger Codling, Graeme Lamb, Renate Atkinson, Joyce Rose, Cecelin Brown, Pat Galvin, Lynda Collishaw, Pete Brown, Hassan Chakisi, Stephen Smith

In Attendance:
Councillor Gary Long
Councillor Alex Foster
Susan Ward-Rice (NAO, Nottingham City Council)
Karen Coker (Head Teacher, Robert Shaw School)
CPO Wayne Smith
Glyn Jenkins

1. Apologies

None

2. Matters Arising from the Previous Minutes

These were agreed as a true record.

Skegness Trip
The trip is booked with Tiger Coaches for £375. All the seats have been allocated.

3. Big Summer Clean

An event publicised by Nottingham City Council to clean up certain aspects of Nottingham. Several of the road signs on the estate were reported for cleaning and repair but none of these were done by the deadline of the Big Summer Clean. Susan was going to chase up to get these completed.
Action : Susan Ward-Rice

4. Fundraising

A method of fundraising was circulated to try and raise funds for group to be able to take any projects forwards on the estate. The suggested scheme was based on the National Lottery Bonus Ball with a household purchasing one of the 49 numbers for a £1 with a winner each week with 50% to the prize fund and 50% to the Residents Association.

By law we would be required to register under the “Small Society Lottery” registration. This has an initial registration cost of £40 with annual renewal of £20.


5. Robert Shaw Playing Field Update

There are 3 plans that are being circulated around that are up for adaptation during consultation. Groundworks should be also posting these plans near the field. It was suggested that an event could be held on the field to publicise the plans.


6. Treasurers Report.

Received with thanks. Current balance of the Residents Association is £29 in credit.


7. Nomination and Voting Committee Positions

Thank you to Councillor Long for accepting nominations.

Chair – Anthony Kelly Nomination- Michael, 2nd – Karen Coker.
Secretary - Michael Thomas Nomination – Anthony 2nd Karen Coker
Treasurer - Christine Thomas Nomination – Roger Codling 2nd Karen Coker

Committee Members – Roger Codling, Karen Coker, Chris and Eve Earling, Renata Atkinson.


8 . Any Other Business

None raised.


9. Date of Next Meeting

3rd November 2010 at 6pm Robert Shaw Primary School.



Provisional Dates for Future Meetings

12th January 2011

4th May 2011

6th July 2011

7th September 2011 (AGM)

Annual General Meeting 8th September 2010

The Annual General Meeting of the residents association is due to take place on;

8th September at 6pm, Robert Shaw Primary School.

Everyone on the estate are more than welcome to come.

The vote will take place for Chair, Vice-Chair, Treasurer, Secretary and committee members.

There are about 6 meetings a year that usually take place before the Local Action Group meeting.

Skegness Trip - Sunday 12th September

By this weekend all residents of the estate should have had a leaflet through the door offering a free trip to Skegness.

If you want to go, fill it in and post it to us by the 28th August.



The coach has been booked to pick up at 8.30am to take us there and to get back to the drop off by about 6.30pm to 7pm. The coach is a 49 seater single deck. If applications exceed this I'll look at booking the double-decker.

Hopefully the weather will hold out but thats the UK for you.

Looking forward to see people booking and having a good day out.

Thank you to the West Area Committee for the money to be able to lay on this trip.

Ainsley Area Residents Association - Meeting 7th July 2010

Held Wednesday 7^th July 2010

6pm Robert Shaw Primary School

Present:

Anthony Kelly (Chairman), Michael Thomas (Secretary), Christine Thomas (Treasurer), Chris Earley, Brian Bird, Jo Bride, Lynn Shepherd, Renate Atkinson

In Attendance:

Councillor Gary Long

Susan Ward-Rice (NAO, Nottingham City Council)

Karen Coker (Head Teacher, Robert Shaw School)

Jo Phelan (Groundworks)

Hayley Musson (Nottinghamshire Police)

Mohammed Saghir

Glyn Jenkins

1. Apologies

Roger Codling, Councillor Alex Foster

2. Matters Arising from the Previous Minutes

These were agreed as a true record.

Neighbourhood In Bloom

Jo, Lyn and team planted on the upper roundabout and took pictures of the work they had completed. The flowers have lasted quite well even though they have been given a small amount of abuse. They did break up the monotony of the island so thank you to Jo and Lyn for organising the work.

3. Robert Shaw Playing Field Future Development and Funding.

Three designs were presented for consideration with various options on each or to pick and choose from the three. The MUGA was placed as far away from the rear of the houses as possible and the size of the MUGA equates to roughly the same size as the one at the school. The designs included various designs for informal play as well as a path creating a walk and possibly wild life sections. It was agreed to initially present the designs at an event at the school to take place 9^th July to consult residents and children on their thoughts of the design.

Fundraising could hopefully be obtained from various sources including a Community Spaces application from the National Lottery which Groundworks could help process with 2 members of the committee with photo-id’s making the application. Other funding is available that requires 3^rd party input of a reasonable amount which would be more difficult to obtain.

Local fundraising is an issue with various suggestions brought forward. Some gambling suggestions may require a licence from the local authority to be run officially and transparently but group fundraising would look better with an application. Other suggestions included more one off items such as sponsored events. Information regarding any licence and costs were to be obtained.

The issue of the unevenness of the ground was raised previously with the current contractor saying that summer was the wrong time of year to try and roller the ground flat with the ground being too firm and that it may not even work later in the year.

Action : Susan Ward-Rice/ Michael Thomas

4. Annual General Meeting - Delivers

The Annual General Meeting is to take place on September 8th. Information sheets will be delivered to committee members for delivery to about 2 weeks prior to the event. Michael to create the poster and organise the routes based on last years deliveries. Thank you to volunteers for helping. Nominations for Chair, Vice, Chair, Secretary, Treasurer and committee members will be taken at the meeting.

Action : Michael Thomas / Committee Members

5. Skegness Trip Date

It was agreed to hold the trip on Sunday 12^th September. Application forms will be delivered to the estate residents at the beginning of August with a closing date of the 28^th August. A single deck coach will be booked, as soon as the funds are known to be available, giving the limit to applications. Should applications exceed spaces individuals independent of the committee will draw applications at random. Applications are open from all age groups. Tickets will be made available for collection to the successful applicants at the Annual General Meeting.

Action : Michael Thomas

6. Any Other Business

Big Lunch

This is a national event where communities coming together over a lunch to socialise and talk with neighbours. This national date for this event is 18^th July. The committee felt this was quite was short notice to organise an event. It is hoped that the playing field next year will provide a location to hold a community party or an alternative location could be used.

New Community Protection Officer

A new CPO is has joined the Leen Valley Police team. His name is Wayne Smith and he has the current temporary mobile number of .

6. Date of Next Meeting.

Wednesday 8^th September at 6pm Robert Shaw School